When you access or sign up to any of ANS’s services including newsletters, bulletins, competitions, webinars, job applications, etc., or provide Marketing Event feedback, we may collect and process personal information such as your name, address, telephone number, and email address (your Personal Data).
We will store and use your Personal Data for purposes such as administering and maintaining our relationship with you (legally referred to as “legitimate interest”), providing services or information requested by you, providing you with further information about our products and services, and for auditing usage of our website.
We may occasionally contact you with information we think may be of interest to you such as new products and services, details of events or competitions hosted by ANS. These e-mails may contain links to our marketing systems so we can keep track of the success of our marketing campaigns. If you prefer not to receive promotional material from us, please email us at firstname.lastname@example.org and you will be unsubscribed from receiving such material.
PRIVACY NOTICE – Job Applicants
Data controller: ANS Group of Synergy House, Manchester Science Park, Manchester M15 6SY “ANS Group “.
Data protection officer: email@example.com or Data Protection Officer, ANS Group of Synergy House, Manchester Science Park, Manchester M15 6SY
As part of any recruitment process, ANS Group collects and processes personal data relating to job applicants. ANS Group is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.
What information does ANS Group collect?
ANS Group collects a range of information about you. This includes:
ANS Group may collect this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or equal opportunities monitoring forms, or collected through interviews or other forms of assessment, including online tests.
ANS Group may also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers and information from criminal records checks.
Data will be stored in a range of different places, including on your application record, in management systems and on other IT systems (including our recruitment database).
Why does ANS Group process personal data?
ANS Group needs to process data to take steps at your request prior to entering into a contract with you.
In some cases, ANS Group needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.
ANS Group has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows ANS Group to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. ANS Group may also need to process data from job applicants to respond to and defend against legal claims.
ANS Group may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. It may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. ANS Group processes such information to carry out its obligations and exercise specific rights in relation to employment.
For some roles, ANS Group is obliged to seek information about criminal convictions and offences. Where ANS Group seeks this information, it does so because it is necessary for it to carry out its obligations and exercise specific rights in relation to employment.
If your application is unsuccessful, ANS Group may keep your personal data on file in case there are future employment opportunities for which you may be suited. ANS Group will ask for your consent before it keeps your data for this purpose and you are free to withdraw your at any time.
Who has access to data?
Your information may be shared internally for the purposes of the recruitment exercise. This includes members of the legal team and recruitment team, interviewers involved in the recruitment process, managers, directors, and IT staff if access to the data is necessary for the performance of their roles.
If your application for employment is successful and ANS Group makes you an offer of employment, ANS Group will then share your data with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks.
ANS Group may also be obliged to disclose your personal information to meet any legal or regulatory requirements (for example with a court order or obligations in accordance with applicable law).
How does ANS Group protect data?
ANS Group takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties. Employees are restricted in their ability to, but not limited to, access any other departments’ database; print documents, save work onto USBs. ANS Group also adopts a Data Protection Policy in line with UK Data protection Act 2018 which incorporates the General Data Protection Regulation (GDPR).
For how long does ANS Group keep data?
If your application for employment is unsuccessful, ANS Group will hold your data on file for 12 months after the end of the relevant recruitment process for legal / audit reasons.
At the end of the 12 month period (if you have not provided consent under the successive paragraph or not engaged with meaningful contact with us during this period) your data shall be deleted or destroyed.
During that period if you have not already done so as part of the application process (or have not engaged with meaningful contact with us during that period):
You can change your mind and withdraw such consent at any time.
If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.
As a data subject, you have a number of rights. You can:
If you would like to exercise any of these rights, please contact our Data Protection Officer, contact details as shown above.
If you believe that ANS Group has not complied with your data protection rights, you can complain to the Information Commissioner.
What if you do not provide personal data?
You are under no statutory or contractual obligation to provide data to ANS Group during the recruitment process. However, if you do not provide the information, ANS Group may not be able to process your application properly or at all.
Recruitment processes are not based solely on automated decision-making.
Your Personal Data will not normally be disclosed to third parties except for instances where that is necessary to fulfil our obligations to you or we are obliged or permitted to do so by law. We will not sell, resell, lease or license your Personal Data to any third parties but we may share it with our service providers, but only then for the specific services they provide to ANS.
ANS has policies and technical measures in place to safeguard and protect your Personal Information against unauthorised disclosure, accidental loss, and improper use. The internet, however, is not completely secure and although we will do our utmost to protect your Personal Information whilst in our care, the transmission of your data to us is done so at your own risk.
You have a right of access to Personal Information ANS may hold about you, to have inaccurate information about you corrected and to request that we stop using your Personal Data for marketing purposes by removing it from our systems. Personal Data Access requests (Subject Access requests under Data Protection law) should be put in writing and addressed to the Data Protection Officer in the ANS Business Assurance team at the address below.
If you have any comments or questions about our data protection and privacy practices please contact firstname.lastname@example.org or send a letter to the Data Protection Officer, Business Assurance Team at ANS Group Limited, Synergy House, Manchester Science Parks, Manchester, M15 6SY.